All Washington University in St. Louis diplomas for May degree recipients are delivered to the academic schools for distribution at their recognition ceremonies. All diplomas not claimed at the special ceremonies on the day of commencement are returned to the Office of the University Registrar, where diploma distribution will continue for approximately three weeks.
Diplomas for August and December degree recipients are available for pick-up for one week following the first day diplomas are available.
Diplomas which are not claimed at the designated May ceremony or during the distribution period will be mailed return receipt to the Diploma Mailing Address shown in WebSTAC. A signature will be required for delivery, and the mailing service will make several attempts at delivery before returning the diploma to the registrar’s office.
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About Your Diploma
Each diploma is an original document, 8.5″ x 11″ in size. It is signed by the administration of Washington University and contains an embossed seal. It lists the student’s name, the official title of the degree, and the date of conferral. Only official degree titles will appear on diplomas. Your dean’s office should be able to provide you with information on your correct degree title.
Diplomas for the seven original degrees conferred by Washington University (Artium Baccalaurei, Artium Magistri, Philosophiae Doctoris, Legum Magistri, Juris Doctoris, Juris Scientiae Doctoris and Medicinae Doctoris) are written in Latin. All other Washington University degrees and diplomas are written in English. English translations of Latin diplomas are available online and upon request; Latin diplomas cannot be reissued in English.
While the university considers the diploma to be a ceremonial document, and allows the student to request that a familiar or preferred name be used on their diploma and in the Commencement Program in lieu of their legal name or name of record when filing their Intent to Graduate, students are also advised that in some situations the diploma may need to be used as a legal document and the name appearing on the diploma may need to match other legal documents in the student’s possession.
You can check this information any time at WebSTAC. If your legal name is incorrect, you must request a name change in the Office of the University Registrar.
Washington University issues one original diploma. The Office of the University Registrar does not keep copies of diplomas in the office. If you lose your original, you may order a replacement diploma.
Once we receive your request, it will take between six and eight weeks for our office to receive the diploma from the printing company.
Diplomas will be mailed by FedEx Home Delivery, and delivery requires a signature if the diploma is mailed to an apartment.
The body of a replacement diploma will be the same as the original except that the four signatures will be of the officers now in office and “replacement diploma” will be stamped on the lower left corner.