No diplomas will be available for pickup from the Office of the Registrar or at commencement. Students will need to make sure that there is an updated address listed in their Diploma Mailing Address within their WebSTAC account. Students who have filed their Intent to Graduate will be notified of diploma distribution plans once they are determined.

For additional questions regarding diplomas, please contact us at

About Your Diploma

Each diploma is an original document, 8.5″ x 11″ in size. It is signed by the administration of Washington University and contains an embossed seal. It lists the student’s name, the official title of the degree, and the date of conferral. Only official degree titles will appear on diplomas. Your dean’s office should be able to provide you with information on your correct degree title.

Diplomas for the six original degrees conferred by Washington University (Artium Baccalaurei, Artium Magistri, Philosophiae Doctoris, Legum Magistri, Juris Scientiae Doctoris and Medicinae Doctoris) are written in Latin. Diplomas for the Juris Doctor were previously written in Latin until 2021 but are now written in English. All other Washington University degrees and diplomas are written in English. English translations of Latin diplomas are available online and upon request; Latin diplomas cannot be reissued in English.

While the university considers the diploma to be a ceremonial document, and allows the student to request that a familiar or preferred name be used on their diploma and in the Commencement Program in lieu of their legal name or name of record when filing their Intent to Graduate, students are also advised that in some situations the diploma may need to be used as a legal document and the name appearing on the diploma may need to match other legal documents in the student’s possession.

You can check this information any time at WebSTAC. If your legal name is incorrect, you must request a name change in the Office of the University Registrar.

Replacement Diplomas

Washington University issues one original diploma. The Office of the University Registrar does not keep copies of diplomas in the office. If you lose your original, you may order a replacement diploma.

Ordering a Replacement Diploma
Alumni should download the replacement request form (PDF) and mail it to the Office of the University Registrar.  A handwritten signature must be on the form.

Once we receive your request, it will take between six and eight weeks for our office to receive the diploma from the printing company.

Diplomas will be shipped USPS and delivery requires a signature if the diploma is mailed to an apartment.

The body of a replacement diploma will be the same as the original except that the four signatures will be of the officers now in office and “replacement diploma” will be stamped on the lower left corner.