The Office of the University Registrar begins placing diploma orders immediately after degree conferral. Address changes at this time are not allowed.

Communication has been sent to degree candidates and diploma distribution details are finalized.

For additional questions regarding diplomas, please contact us at

About Your Diploma

Each diploma is an original document, 8.5″ x 11″ in size. It is signed by the administration of Washington University and contains an embossed seal. It lists the student’s name, the official title of the degree, and the date of conferral. Only official degree titles will appear on diplomas. Your dean’s office should be able to provide you with information on your correct degree title.

Diplomas for the six original degrees conferred by Washington University (Artium Baccalaurei, Artium Magistri, Philosophiae Doctoris, Legum Magistri, Juris Scientiae Doctoris and Medicinae Doctoris) are written in Latin. Diplomas for the Juris Doctor were previously written in Latin until 2021 but are now written in English. All other Washington University degrees and diplomas are written in English. English translations of Latin diplomas are available online and upon request; Latin diplomas cannot be reissued in English.

While the university considers the diploma to be a ceremonial document, and allows the student to request that a familiar or preferred name be used on their diploma and in the Commencement Program in lieu of their legal name or name of record when filing their Intent to Graduate, students are also advised that in some situations the diploma may need to be used as a legal document and the name appearing on the diploma may need to match other legal documents in the student’s possession.

You can check this information any time at WebSTAC. If your legal name is incorrect, you must request a name change in the Office of the University Registrar.

Replacement Diplomas

Washington University issues one original diploma. The Office of the University Registrar does not keep copies of diplomas in the office. If your original diploma is lost, you may order a replacement. The body of the replacement diploma will be the same as the original except that the four signatures will be of the current officers and Replacement Diploma will be stamped on the lower left corner.

Ordering a Replacement Diploma

Electronic and paper diplomas are available for replacement orders. Download the Replacement Request Form (PDF) and mail it, along with payment, to the Office of the University Registrar.  A handwritten signature must be on the form.

Our office cannot accept electronic payment. Checks may be mailed to our office or dropped off during normal business hours. We are located in the Women’s Building, lower level, Suite 010. International alumni who are no longer state-side may choose to e-deposit funds to a friend or family member who resides in the U.S., so they can issue a check payment on your behalf.

If you order an Electronic Credential:

  • Orders finalize in 14-21 business days.
  • Alumni will receive an email from with an authorization link to access the e-diploma.
  • Once the e-diploma is authorized, you will maintain access to it permanently. View this video to learn more about the CeDiD.

If you order a Paper Credential:

  • Orders finalize in 14-21 business days.
  • Domestic orders ship via USPS and take an additional 1-2 weeks to arrive. Alumni will receive an email from with USPS tracking information.
  • International orders ship via FedEx and take up to an additional 4 weeks to arrive. Alumni will receive an email with FedEx tracking information.
  • We cannot make address changes at this time. If you need the diploma re-routed, review the Standard Forward Mail & Change of Address website through the United States Postal Service.