Faculty and academic advisors are recognized as members of the University community having a legitimate educational interest under the law, and so are provided with access to class rosters for the courses they teach though WebFAC and to the academic records of their advisees through WebAdvising and WebFAC.
Administrative access to the SISAdmin and WUCRSL client software is limited to authorized university personnel whose jobs require they update or maintain student or course data, respectively, or need to view such data. Access is therefore provided to users to enable appropriate views/transactions according to these job functions The SIS reporting database is available for ad hoc reporting to selected CFU administrators and dean’s office personnel. Individuals whose jobs require access as described must complete the SIS Request for Security Authorization form (PDF) and submit it to the Office of the University Registrar. All users must agree to abide by the information security protocols as described on the request form. Requests for access to SIS Admin, WUCRSL and the SIS reporting database will take several days to process; incomplete forms will delay the process. Requestors will be contacted directly with instructions when access is applied and ready to use.
New users are offered training from a staff member in the Office of the University Registrar; group training and refresher sessions are also offered periodically throughout the year. Because access to and use of student data is regulated by FERPA and the University’s Information Security and Data Governance policies, user records are audited regularly. Users who change roles or responsibilities at the University will be expected to submit new access requests specific to their updated responsibilities.