Your name appears on Washington University in St. Louis records, communications, and official documents. Some documents, including transcripts are official documents that bear a student’s legal name. Students and alumni who have changed their name or need to update their Social Security number, citizenship, date of birth, or sex, must provide legal supporting documentation to the Office of the University Registrar.

Providing Documents to the Registrar

We recommend submitting documents to the office using Box or OneDrive (accessible by all current Washington University students, faculty and staff and FERPA-compliant).* Please contact Kelly Bullard for details or, if you cannot use these options, to identify an alternate secure method of sharing documents. All changes will be processed within two business days. Do not submit documents via email.

When sharing your required documents please include the following:

Students
The name currently on your student record and your student ID.

Faculty and Staff
The name listed on your HRMS record and employee ID.

Former WU students, Faculty, and Staff
The name on your record when you were current at WU.

*Here are some helpful websites when submitting documents using Box or OneDrive.

Box User’s Guide
OneDrive User’s Guide
Overview of other file-sharing options

Required Documentation

Legal Name

Documentation is required for a legal name change in a student’s record.  Please provide one of the following:

  • Current driver’s license
  • Social Security card
  • Passport
  • Divorce decree
  • Court order

Attention Current Students: Once your name change has been completed, please visit Campus Card Services to obtain a new student ID card.

Social Security Number

A change or correction to the Social Security number on a student’s record requires a copy of the student’s Social Security card.

Citizenship

Documentation is required for a citizenship change in a student’s record. Please provide one of the following:

  • Permanent Resident card
  • I-797A form
  • Naturalization certificate
  • Visa
  • Passport
Date of Birth

Documentation is required for a Date of Birth change in a student’s record. Please provide one of the following:

  • Birth Certificate
  • Driver’s license
  • Visa
  • Passport
Sex

Documentation is required for a change of Sex in a student’s record. Please provide one of the following:

  • Birth Certificate
  • Court documentation
  • Driver’s license
  • Visa
  • Passport