Advisors play a critical role in ensuring students are aware of the resources available to track progress in their declared programs or investigate programs they are considering pursuing.

With Workday’s Academic Progress Report, advisors can view how their advisees’ courses and other academic experiences apply to all their declared programs by academic record and guide students to continue making progress in a timely manner. Advisors also help the university keep track of student progress if they have the authority to make substitutions to academic requirements or notice something that requires correction on a student record. In this way, the Academic Progress Report becomes not just a checkout record at the close of students’ careers, but a real-time guide for every student.

Workday Components of Academic Progress

Visit the Workday website for more information regarding the topics below:

Addressing Discrepancies on the Academic Progress Report

The Bulletin is WashU’s published authority for academic requirements. They are also encoded within Workday to provide a real-time progress measure for each student via the Academic Progress Report. This report helps assist students and advisors in academic planning and drives the degree checkout process. Encoding all requirements in Workday is a major transition for WashU, and as with any shift of this magnitude, discrepancies between what is encoded and what is in the Bulletin are inevitable for a little while.

Examples of discrepancies may include:

  • A requirement is missing from a student’s Academic Progress Report 
  • A course that should apply without an override is not doing so 
  • Transfer coursework is being included or excluded inadvertently 

Upon receipt the office will investigate your concern. If the requirement configuration is incorrect for all of the program’s students action will be taken to remedy the discrepancy. If it is determined to be a student specific issue, then the office will reach out to the appropriate school registrar to discuss how an override may be used to rectify the situation.

Correcting a Discrepancy

Should a discrepancy surface between published requirements and the Academic Progress Report or a student’s progress report does not match what is expected, email the following information to academicrequirements@wustl.edu:

  • Student’s ID number 
  • major/minor/program of study in question 
  • the requirement that appears inaccurate and the expected behavior. 

If an override was necessary in WuAchieve (or one of the other former degree progress tracking tools, and we have missed it during the transition to Workday, this will need to be replicated in Workday.  Please review the section below for the process. Visit the Workday@WashU support website for a tutorial.

Maintaining approvals for overrides (substitutions, waivers, etc.)

Occasionally students may be approved to apply a course to a requirement it doesn’t normally meet or they may be allowed to bypass requirements if they are considered to have met them in other ways (such as prior coursework).  In Workday these are broadly called “overrides” to academic requirements; specific types of overrides include the following options. Each of these may or may not be applicable to all students depending on how their requirements are encoded: 

  • Add a course 
  • Waive a requirement 
  • Substitute a course   
  • Assign a new course 
  • Adjust course count 
  • Adjust credit hour requirement 

In Arts & Sciences and McKelvey, those with DUS and DGS roles can initiate overrides in Workday, which then route to school registrars for approval and posting. In all other schools, academic requirement overrides are applied by school registrars only, and school processes should be followed to route approvals to them for processing in Workday. Detailed instructions for submitting overrides can be found on the Workday website at https://workday.wustl.edu/items/initiate-and-approve-academic-requirement-overrides/ .  

Please note:

Overrides should be submitted as soon as they are decided to ensure academic progress remains up to date.

Registration activity and degree checkout are especially critical times to ensure academic requirements are updated such as:

Current semester add/drop and withdrawal deadlines

Upcoming semester advising and registration

Degree Checkout reviews, which can occur continuously shortly before and during students’ last semesters.