Washington University in St. Louis requires all fall and spring classes scheduled in university-managed (pooled) classrooms to adhere to a standard set of meeting days and times.
Ensuring that courses meet during approved days/times is beneficial to the university, as it allows for:
- a greater distribution of classes throughout the day
- reduces the number of course time conflicts for students
- reduces the number of courses that must be capped due to room size
- facilitates better matches of room features with instructors’ teaching needs
- maximizes classroom utilization
Assignment of Classes and University-Managed Classroom Scheduling
- Departments are encouraged to spread the times of their classes between 8:00 a.m. to 4:00 p.m. minimizing the number of classes held during the prime times (10:00 a.m. to 4:00 p.m.). This includes the summer semester.
- For classes that meet 1 day a week in 80 min. time slots, the schedule should follow the schedule for classes held 2 days a week in a 80 min. time slot. Classes should start at 8:30am, 10:00am, 11:30am, 1:00pm, 2:30pm or 4:00pm.
- Departments are discouraged from requesting classrooms seating more than 1.25 times the enrollment, due to inefficient use of the University-managed classrooms.
- When courses are entered on-line into the course-listings system (WUCRSL), administrators have the ability to specify certain room requirements (e.g. a/v equipment). Instructors should let their departmental contacts know when certain multimedia or other teaching resources are absolutely required, so that their classes may be assigned to appropriate spaces.
- The day and time of a class offering can have an impact on the availability of rooms. Instructors should check with departmental contacts to determine the impact of offering various courses at non-standard times. Each contact has access to the recommended standard class times.
- Classes are scheduled into University-managed (pooled) classrooms by the Office of the University Registrar, which also handles other academic and class-related scheduling such as final exams. For scheduling of classes and class-related events (e.g., film screening, evening exam), contact the Office of the University Registrar at poolclassrooms@wustl.edu
- Special events and non-academic scheduling into the University-managed classrooms, as well as event scheduling for student organizations, is handled by Event Management (http://eventmanagement.wustl.edu).
- Petitions to teach during non-standard days/times must be submitted to and approved by the University Scheduling Review Committee. Please click here to complete the Petition to Teach During Non-Standard Days/Times.
- Human Resources must approve classroom accommodations for faculty health reasons. You must submit the HR Accommodation Request Form to be approved for a classroom accommodation, including a temporary room re-assignment.
- Questions about the scheduling process should be directed to pooledclassrooms@wustl.edu
Fall and Spring Semester Approved Teaching Days and Times
Requesting Pooled Classrooms for Non-class Related Events
Pooled classrooms become available for non-class events two weeks after the start of each new semester and are not available during scheduled university breaks. Requests for pooled classrooms are made at Reserve-A-Space, a resource for students, faculty, and staff to request event space across the Danforth Campus.