Maintaining academic progress tracking in Workday, the same system where registrations and grades are recorded allows each student’s academic requirements to be updated and trackable in real time.

Students, advisors and registrars will all be able to verify progress across programs in one tool.  Students are expected to review and be familiar with their APR, and consult with advisors regularly to ensure they are making appropriate progress toward completion. 

The academic progress report is encoded to enforce requirements as documented for each program in the Bulletin. 

How the APR lists multiple majors/minors/programs

Most students have a single academic record and one academic progress report (APR) to represent all their declared programs.  For example, undergraduates with primary and second majors or minors, or graduate students with a concentration or related certificate, will see each program of study listed at the top of the APR, and requirements listed below by program of study.

Students with multiple degrees across schools and/or levels have multiple academic records and separate APRs for the distinct programs.

The APR’s logic prioritizes listing requirements starting with those at the university and school level, followed by the primary program of study and ending with additional and/or optional programs.  Similarly, the APR applies courses and other activities, as students take them, to the first requirement in the list that they meet.  If a course can also meet another requirement, and students and their advisors prefer to direct it to do so, an override must be applied to move the course from the original requirement and direct it to the other requirement.  

How to view the APR

APRs are available online through Workday at all times. Updates to a student’s record which immediately refresh a student’s APR include changing registration, posting grades, changes to a student’s program of study and APR overrides (is this true?). 

Advisors and students with access to APRs can view them on the “Academic Progress” tab of the student profile, or launch a refresh of the APR data by clicking the “Actions” bubble, select “Advising” and “Launch Academic Progress Evaluation.” 

Students exploring programs they don’t currently have in progress may run a Workday task called Evaluate Academic Requirements. This task allows students to run a hypothetical APR using a different or additional program of study. This way they, and their advisors, can view how the potential program’s requirements can use their existing coursework and what remains to complete.

Academic requirements may be fulfilled by:

  • Courses
  • Accomplishments
  • Tests
  • Practical Learning Activities
Responsibility for meeting program requirements

The APR is intended to assist students in determining their academic progress and planning upcoming terms of registration in order to meet degree requirements.  The APR is used by the university to evaluate whether students have met those requirements and are eligible to graduate.  Students are responsible for using the APR, meeting with advisors on a regular basis and reporting if they have questions about how the APR represents their progress.  Students who fail to review their APR are not released from the responsibility of knowing their progress.