No. Diplomas are not available for pick up. They are shipped to the Diploma Mailing Address you listed in WebSTAC. You must have a valid diploma mailing address listed before your diploma can be ordered. If you need to create one or edit your address, please fill out this form no later than Friday, September 5, 2025 – https://forms.office.com/r/HYmp71rvEd
If you have a special circumstance that prevents the diploma from being successfully delivered to you, contact us at diplomaservices@wustl.edu.
The Office of the University Registrar begins placing diploma orders immediately after degree conferral. Your diploma mailing address must be created in WebSTAC on or before Friday, September 5, 2025 and cannot be changed after diploma orders have been placed.
If you need to make a change to your diploma mailing address please fill out this form – https://forms.office.com/r/HYmp71rvEd .
Many factors affect diploma delivery such as weather, valid address details, and local customs. We are unable to provide an exact date of diploma delivery.
Diplomas are ordered through our vendor after degrees post to your academic record. Due to high volume, processing and shipping take several weeks.
Diplomas are shipped by the United States Postal Service.
An email from info@cecredentialtrust.com will be sent to your WUSTL email address with tracking information once the diploma ships.
The diploma will ship to the Diploma Mailing Address in WebSTAC. If you foresee an issue with the diploma shipment, you are to contact USPS as soon as you receive the shipment notification from info@cecredentialtrust.com to make alternate arrangements. When you contact USPS, provide them your shipment tracking number for further assistance.
Call: 1-800-ASK-USPS® (1-800-275-8777)
Yes. We ship many international diplomas successfully. However, in recent years there has been a significant increase in delayed or not delivered diplomas to Eastern Asian countries. We strongly recommend graduates in Eastern Asian countries obtain approval from a trusted friend or family member in the United States, then enter an updated US address by completing this form – https://forms.office.com/r/HYmp71rvEd – on or before Friday, September 5, 2025.
Submit a request for replacement to diplomaservices@wustl.edu. You must include a statement of how/why the diploma is damaged and photo evidence of the damage. We review each request on a case-by-case basis. We will only offer complimentary replacement for substantially damaged diplomas only.
USPS nor our office is responsible for packages damaged due to weather. Pay attention to weather conditions during your diploma delivery window. Failure to retrieve a diploma timely due to exposure to elements will not be replaced.
If your diploma is returned to our office as undeliverable, we will notify you at your WashU email. You may come by our office to pick it up yourself, send someone on your behalf, or provide us with a prepaid FedEx label. Please bring your photo ID if you pick it up yourself; if someone is coming on your behalf, let us know ahead of time and remind them to bring their photo ID as well.
If you are providing us with a prepaid FedEx label, you will need the following information:
Visit www.fedex.com and select the “Create a Shipment” option. When preparing your label, please make sure it is:
Pre-paid
Addressed to your preferred shipping address
Sent as a PDF attachment
Other important information you will need to create your label is listed below:
The package weight is 1 lb.
We ship your diploma in a FedEx Pak.
You do not need to include package dimensions.
We will drop the package off at a FedEx location or drop box.
Once you’ve created the label, you can email it to us at diplomaservices@wustl.edu. We’ll ship your diploma as soon as we receive it.
The return address should be:
Office of the University Registrar
Washington University in St. Louis
Women’s Building, Suite 10
St. Louis, MO 63130
The name that you enter in the Intent to Graduate/Application for Degree Completion is printed on the diploma. The university considers the diploma to be a ceremonial document and allows the graduate to request a familiar or preferred first name be used on their diploma in lieu of their name of record. The last name of record must appear on the diploma. Please note that in some situations the diploma may need to be used as a legal document and the name appearing on the diploma must match other legal documents in your possession.
Diplomas for Juris Scientiae Doctoris and Medicinae Doctoris are written fully in Latin. Diplomas for the College of Arts & Sciences, the Office of Graduate Studies, and students earning their PhD are printed in English with a Latin degree title (i.e. Artium Baccalaurei, Artium Magistri, Philosophiae Doctoris). All other Washington University diplomas are written fully in English. Diplomas are signed by the administration of Washington University and contains an embossed seal. It lists the student’s name, the official title of the degree, and the date of conferral.
No. Latin diplomas cannot be reissued in English. English translations of Latin diplomas are available online and upon request.
Degree dates are based on the last day of final exams for each term. Please visit the Apply to Graduate page for more information.
No. Completing a second major is not equivalent to completing a second degree program. Therefore, second major graduates will receive one diploma with the primary degree title printed on the diploma.
An Official University Transcript will reflect all earned majors, minors, platforms, certificates, and awards.
Yes. Latin honors are awarded to undergraduates and School of Law JD graduates. This distinction is printed beneath the official title of the degree. The three Latin honors are Magna Cum Laude, Summa Cum Laude, and Cum Laude. The College of Arts & Sciences also awards Universali Cum Honore, which translates to College Honors.
Paper diplomas are 11” x 8.5” in landscape orientation.
Official University Diploma frames are available for purchase through the Campus Bookstore.
No. The diploma is an official document issued to graduates by the University. Reproduction of the diploma is strictly prohibited. Alumni may purchase additional diplomas by downloading the Replacement Request Form (PDF) and mail it, along with payment, to the Office of the University Registrar. A handwritten signature must be on the form.
Yes. We do not withhold diplomas from graduates with a hold on their account.
Since diplomas are printed by our trusted vendor, we cannot expedite your diploma shipment. There are four other options that may work for your situation.
- If you need documentation before your degree posts to your academic record, contact your school’s Student Services Team to request a letter of degree or program completion.
- Print an on-demand degree and enrollment verification in WebSTAC. Log in to WebSTAC, select Academics from the main toolbar, then Verification from the drop-down menu, and proceed as instructed.
- Download the student verification request form (PDF) and mail, email, or fax the completed form to the Office of the University Registrar. A handwritten signature must be on the form. Verification request forms are generally processed within two business days, however can take up to 7 business days following graduation.
- Graduates are issued a certified electronic diploma (CeDiD) which is an official, secure and verifiable PDF version of your accomplishment. This can be used until the paper diploma arrives. Simply provide your employer the 12-digit CeDiD code. The CeDiD allows for instant proof of your accomplishment using Washington University in St. Louis’ Validation Services.
Please visit the University Commencement website.
Please contact us at diplomaservices@wustl.edu.